Relocating Your Office Space

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There will come a time in your career where you look at the same four walls and think to yourself ‘is this it?’

Is this what years of hard work and dedication have given us? A tiny office building with a broken vending machine and shoddy servers.

It is at this point that you can slip into feeling stale and stagnant in your business, and it might make you want to give up and move on. But hold your horses, why don’t you just move to a new office?

We’ve all heard the phrase ‘a clear space equals a clear mind’ and in this instance a clear space might be a brand new one. Ditch your old office and upgrade to something much more sleek and modern to suit your style. You could be one of those offices which has a pool table and a PS4 in the break room.

Changing your location can have an impact on several aspects of the business and give you the chance to expand into new avenues. By having a larger space you can employ more people, you can use the space as recreational spaces for employees to increase morale, and you can think about rebranding yourself.

Build your project team

The first step to making your move is to create a team to help you do it. You will want a team which has different skills and who can handle each aspect of the move with ease.The most important person you will need to identify is you project instigator. This person will be the one you put your trust in to manage the moving process and keep everything running smoothly. They will be responsible for making sure there aren’t delays and that the move goes smoothly.

Plan

Moving your whole office somewhere new is a huge process, and because of this you need to make sure you have a clear plan of what you want to achieve when you do move offices. Make sure you have asked yourself the following questions:

-what atmosphere do you want?

-what’s the most important aspect of the business?

– how big does the space need to be?

Once you have found the answers to these questions you can really begin to sketch out your ideas and look for a building which can fulfill your needs as a business. Make sure that when you are planning out the space that you prioritize things like the WiFi, facilities, space for parking etc…

Bring in an expert

Now that you know exactly what it is that you want and you have to internal team to do it; you will need to get in touch with an expert in commercial property to discuss a rental.Finding the ideal office space for rent can be difficult to do if you don’t have someone to guide you in your decision. Get an expert in and outline exactly what you are looking for in an office space and wheat requirements you have for the location and size to fit your employees. They will then be able to go off and find you something which matches your brief. Don’t rush into the decision. Take your time to bundle together a few different options and take time out to visit each one. You will get a sense for how the traffic is around the are and how easy they are to get to for you and your workers.

Once you have decided on the right one for you, you can move on to the next step.

Find a designer and builder 

As soon as you have chosen your new office; you will need to look into hiring a designer and a builder for the space. Before you discuss things with them you should already have a plan laid out to show to them. Make sure you measure up the building, come up with where different departments will work and then go through this with the builder and designer. They will likely help you work on the design to allow it to be more practical and then you can start looking into completing the project.

Once you have spoken with your builder and designer, you will want to let them in one your business operations so that they can really understand how you work. This will help them to make changes to the design in order to maximise productivity in the workplace.

The design

Once you know where you want everything to go and how the skeleton of the building will look, you need to start looking into the finer details. Think about what colour scheme you want for the building and the office furniture you would like to have. You of course need to keep the design of your building in keeping with the branding. But as we said earlier, you can use this office move as the perfect excuse to rebrand your business for a fresh new start.

Finalize the project plan
now that you have consulted with everyone and you are happy with your building, structure, colours and furniture: you will need to plan the actual project.

This will involve you writing out a very detailed document outlining everything you plan to do, and then plotting it into small milestone which you can track.

The idea with a project plan is to make sure that you split the big task into as many smaller tasks as you can, this way you can be sure to measure every small step along the way.

Plan the move

Once the office has been built and kitted out you will need to start planning for the move. It will be a long process because you will need to think about whether you want to take a department at a time or move everyone at once. You will need to make sure that everyone is up to date with work projects and that the calendar is blocked out for a few days. There will then be the issue of making sure that the IT systems are working when people arrive on the first day in their new office.

Make sure that you order in amenities like coffee and tea bags in advance and make sure you give your employees plenty of notice for the move so that they can pack up their desks and test out the commute to see if it is manageable for them. You have to bear in mind that moving offices may mean you lose a few employees if they can no longer travel there and you may need to hire new people.

Move in day

Now for the exciting bit: moving in to your new office!

Remember to have some fun with introducing the office and it’s facilities to your employees. It would be lovely to give people a tour and show them a few surprises such as a fitness area for those who want to exercise on their lunch or a casual seating area on the roof. A new office can be a fresh start for everyone involved. You will most likely find that once you move into the office the productivity levels go sky high because people feel renewed and refreshed in this new environment.

A good idea would be to hold a welcome party for the whole office so that you can enjoy the new place and get to know your new surroundings. Show people where they will be working and make sure to show off all the best bits of the space!

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